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Privacy Policy

Effective Date: February 9, 2026

Your privacy is important to us. Instant School Photos LLC ("we," "us," or "our") respects your right to control your personal information. This Privacy Policy explains how we collect, use, protect, and share your information when you visit our website or use our Service.

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1. Information We Collect

We collect the following types of information when you use our Service:

  • Personal Data: Information you provide to us, such as your name, email address, and phone number.

  • Student Data: Information required to process your order and deliver it to your school (if applicable), including student photos, grade level, and school ID.

  • Usage Data: Information collected automatically when you visit our site, such as your IP address, browser type, and device type.

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2. How We Use Your Data

We use the information we collect strictly to operate our business and serve you. This includes:

  • Providing the Service (processing and hosting photos).

  • Processing payments securely.

  • Communicating with you regarding order updates, customer support, and account matters.

  • Improving the Service by analyzing technical errors and website performance.

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3. Student Privacy (FERPA & COPPA)

Because we handle student photos, protecting children's privacy is our highest priority.

  • School Official: When contracting with schools, we act as a "School Official" under the Family Educational Rights and Privacy Act (FERPA). We utilize student data solely for legitimate educational interests (e.g., yearbooks, student IDs).

  • No Commercial Profiling: We do not build behavioral profiles of students for commercial or advertising purposes.

  • No Sale of Data: We absolutely do not sell, rent, or trade student data.

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4. Cookies & Tracking

  • Essential Cookies: We use cookies that are strictly necessary for the site to function, such as keeping items in your shopping cart.

  • Analytics: We may use basic analytics tools to understand parent/customer traffic patterns on our website. We do not use tracking pixels to target behavioral advertising at students.

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5. Sharing Your Information

We do not sell your personal information. We only share data with trusted third-party service providers who are contractually obligated to keep your data confidential and are necessary to operate our business:

  • Cloud Hosting: (e.g., Google Cloud) to store data securely.

  • Payment Processors: (e.g., Stripe) to handle billing and transactions securely.

  • Email Services: To communicate with you and send your digital download links.

  • Legal Requirements: We may disclose information if required to do so by law, or to protect our legal rights, investigate fraud, or ensure the safety of our users.

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6. Data Security

We take the security of your family's data seriously. We use industry-standard encryption (SSL/TLS) to protect data in transit and at rest. We also limit access to your personal information to only those employees or contractors who need it to perform their jobs. However, please be aware that no method of transmission over the internet is 100% secure.

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7. Your Privacy Rights (Including California CCPA)

You have the right to access, correct, delete, or restrict the use of your personal information.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to:

  • Request disclosure of the categories and specific pieces of personal information we have collected about you.

  • Request the deletion of your personal information.

  • Opt-out of the sale of your personal information. (Note: We do not sell your personal information under any circumstances).

To exercise any of these rights, please contact us using the information below.

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8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please reach out to us: Instant School Photos, LLC Email: privacy@instantschool.photos

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